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Email Kaise Likhe in English: Formal Email Format + 10 Templates
Email kaise likhe in English — ye sawaal har fresher ke mann mein aata hai jab pehli baar boss, HR ya client ko mail bhejna hota hai. Achhi baat ye hai ki office email likhne ke liye badi English nahi chahiye. Bas ek fixed format, kuch polite words aur saaf baat chahiye. Is article mein aap seekhenge ki formal email kaise likhe, kaunsi galtiyan na karein, aur 10 ready templates jo aap aaj hi copy karke use kar sakte hain.
Email kaise likhe in English: 6 parts ka simple format
Agar aap soch rahe hain ki email kaise likhe in English bina galti ke, to bas ye format follow kijiye. Har formal email mein ye 6 hisse hote hain. Inhe yaad kar lijiye, phir koi bhi email 5 minute mein likh jayega.
| Part | Kya likhna hai | Example |
|---|---|---|
| 1. Subject | Chhota aur saaf — mail kis baare mein hai | Leave Request for 12 October |
| 2. Greeting | Respectful shuruaat | Dear Mr. Sharma, / Hi Priya, |
| 3. Opening line | Ek line mein purpose | I am writing to request one day of leave. |
| 4. Main body | 2–4 chhoti lines mein detail | Date, reason, kaam ka plan |
| 5. Closing line | Agla step ya thanks | Please let me know if you need anything else. |
| 6. Sign-off | Polite ending + naam | Regards, Rahul Kumar |
Email kaise likhe in English: ye 7 galtiyan mat kijiye
- Subject khaali chhodna — bina subject ki email aksar ignore hoti hai.
- “Hi sir” ya “Respected sir/madam ji” — “Dear Sir/Madam” ya naam ke saath “Dear Mr. Verma” likhiye.
- Sab kuch CAPITAL letters mein — ye chillane jaisa lagta hai.
- SMS language — “plz”, “u”, “thnx” office email mein nahi chalta.
- Lambe paragraph — 2–3 line ke chhote paragraph banaiye.
- Attachment bhool jaana — “PFA” likha hai to file zaroor lagaiye.
- Bina padhe send karna — send se pehle ek baar naam, date aur spelling check kijiye.
Email kaise likhe in English: 10 ready templates
Neeche diye gaye templates mein bracket [ ] wali jagah apni detail bhariye. Ye email writing in English ke sabse common situations hain.
1. Leave request email
Dear [Manager’s Name],
I would like to request leave on [Date] due to [short reason]. I have completed my pending tasks, and [Colleague’s Name] will handle any urgent work.
Please let me know if this is okay.
Regards,
[Your Name]
2. Sick leave email
Dear [Manager’s Name],
I am not feeling well today and will not be able to come to the office. I will check my emails when possible and will update you tomorrow.
Thank you for understanding.
Regards,
[Your Name]
3. Follow-up email
Hi [Name],
I hope you are doing well. I am following up on my email dated [Date] about [Topic]. Could you please share an update when you get time?
Thank you,
[Your Name]
4. Sending a file / report
Hi [Name],
Please find attached the [Report Name] for [Month]. Let me know if you need any changes.
Regards,
[Your Name]
5. Apology email (delay ke liye)
Dear [Name],
I am sorry for the delay in [Task]. It took longer because [short reason]. I will share it by [new date/time].
Thank you for your patience.
Regards,
[Your Name]
6. Meeting request
Hi [Name],
Could we have a short meeting on [Day] at [Time] to discuss [Topic]? Please let me know if another time works better for you.
Thanks,
[Your Name]
7. Thank you email after interview
Dear [Interviewer’s Name],
Thank you for taking the time to interview me for the [Job Role] position today. I enjoyed learning about the role, and I am excited about the opportunity to join [Company Name].
Regards,
[Your Name]
[Your Email]
8. Job application email
Dear Hiring Manager,
I am applying for the [Job Role] position. I have completed my [Degree] and I am good at [Skill 1] and [Skill 2]. I have attached my resume for your review.
I would be happy to discuss how I can contribute to your team.
Regards,
[Your Name]
[Your Email]
9. Client reply
Dear [Client’s Name],
Thank you for your email. I have noted your request about [Topic]. Our team will share the details by [Date].
Please feel free to contact me if you have any questions.
Best regards,
[Your Name]
[Company Name]
10. Resignation email (short and polite)
Dear [Manager’s Name],
Please accept this email as my formal resignation from the position of [Job Role]. My last working day will be [Date], as per my notice period.
Thank you for the support and learning during my time here.
Regards,
[Your Name]
Corporate emails in English: 15 polite lines jo kaam aayengi
| Situation | English line | Hindi matlab |
|---|---|---|
| Shuruaat | I hope you are doing well. | Umeed hai aap theek hain. |
| File bhejna | Please find attached the file. | File attach ki hai, dekh lijiye. |
| Update maangna | Could you please share an update? | Kya aap update bata sakte hain? |
| Yaad dilana | Just a gentle reminder about… | Bas ek halki si yaad dilana tha… |
| Confirm karna | I confirm that… | Main confirm karta/karti hoon ki… |
| Maafi | I apologise for the inconvenience. | Pareshani ke liye maafi. |
| Madad offer | Please let me know if you need any help. | Madad chahiye to bataiye. |
| Deadline | I will share it by [time]. | Main [time] tak bhej dunga. |
| Clarity | Could you please clarify…? | Kya aap thoda saaf bata sakte hain…? |
| Agree | That works for me. | Mere liye theek hai. |
| Disagree politely | I see your point, but… | Aapki baat samajh raha hoon, lekin… |
| Delay batana | There will be a slight delay in… | …mein thodi der hogi. |
| Meeting | Are you available for a quick call? | Kya aap chhoti call ke liye free hain? |
| Thanks | Thank you for your quick response. | Jaldi jawab dene ke liye shukriya. |
| Ending | Looking forward to your reply. | Aapke jawab ka intezaar rahega. |
FAQ: email kaise likhe in English
Formal email ki shuruaat kaise karein?
Email kaise likhe in English ka pehla rule: “Dear [Name],” likhiye aur pehli line mein seedha purpose bataiye, jaise “I am writing to request…”.
Email ke end mein kya likhein?
“Regards”, “Best regards” ya “Thank you” ke baad apna naam likhiye. Office email mein “Yours faithfully” ki zaroorat nahi hoti.
Kya email ke liye perfect grammar zaroori hai?
Nahi. Saaf aur polite baat zyada zaroori hai. Upar diye templates follow karenge to galti ki chance kam ho jayegi.
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